Don't Let Logistics Ruin a Great Event
Outdoor events in Walton County are a big deal — whether it's a family reunion at a local park, a church festival, a school fundraiser, or a backyard graduation party. The food, the people, the atmosphere — that's the fun part. But the logistics? That's where things can go sideways if you're not prepared.
We've helped outfit hundreds of events in and around Monroe over the years. Here's the rental checklist we'd hand every event organizer who walks through our door.
Seating & Tables
This is where most people underestimate. A good rule: plan for more seats than expected guests. People spread out, kids take up extra chairs, and you always want a few extra at the food table.
- Folding Chairs — $1.25 each (or $1.00 each for 100+). Black or white available.
- 8ft Banquet Tables — $10/day each. Great for food, gifts, and serving lines.
- 60" Round Tables — $10/day each. Seat 8–10 people comfortably. Better for dining.
- High-Top Round Tables — $10/day each. Great for cocktail-style mingling areas.
Quick estimate: For a seated dinner, figure 1 round table per 8 guests plus 1–2 banquet tables for food and serving. For a more casual setup, mix banquet and high-tops.
Pro tip: Always add 10–15% extra chairs to your headcount. Someone always brings an extra guest, and you don't want to scramble the day of the event.
Entertainment
If you want to give people something to do — especially kids — we have a few crowd favorites:
- Dunking Booth — $175/day. The guaranteed crowd-pleaser. Works great for school events, church fundraisers, and birthday parties. Put the principal or pastor in the hot seat and watch the line form.
- Popcorn Machine — $45/day. Fresh popcorn makes any event feel like a celebration.
- Snow Cone Machine — $45/day. Perfect for Georgia summers. Buy your flavored syrups at any grocery store.
- Cotton Candy Machine — $45/day. Kids (and adults) love it. Supplies are easy to find online.
Sanitation
This is the one people forget until the last minute — and then they're in a panic. Here's the simple math: for a 4-hour outdoor event with 100 guests, plan on at least 2 portable toilets. Add one more for every 50 additional guests. If alcohol is being served, increase that estimate by 20%.
- Portable Toilet — $95/month (with weekly service). For one-day events, call us to discuss event-specific pricing.
- Hand Washing Station — $150/month. Pairs perfectly with a portable toilet, especially near food areas. Your health inspector will thank you.
Even if the venue has restrooms inside, outdoor portable units keep the flow of your event moving and prevent people from tracking through the building all day.
Lighting & Power
If your event runs into the evening or you need power for a sound system, food equipment, or lighting:
- Light Tower — $175/day. Illuminates a large outdoor area. Great for evening events, parking areas, or vendor setups.
- Generator (3,000 Watt) — $35 half day / $55 full day. Enough power for sound equipment, string lights, and small appliances.
Your Event Rental Checklist
- ☐ Chairs — headcount + 10–15% buffer
- ☐ Banquet tables — food, gifts, serving
- ☐ Round tables — dining seating
- ☐ High-top tables — mingling areas
- ☐ Portable toilet(s) — 1 per 50 guests minimum
- ☐ Hand washing station — especially near food
- ☐ Entertainment — dunking booth, machines
- ☐ Generator — if no power source on site
- ☐ Light tower — for evening events or parking
Book early. Portable toilets and the dunking booth book up fast in spring and summer. If your event is in May through September, reach out at least 2–3 weeks ahead.
Planning an Event in Walton County?
Give us a call and we'll help you put together everything you need. We've been doing this since 2003 and we know what works.
Talk to Us About Your Event