Things to Consider When Planning an Outdoor Event

Organizing an event can be a lot of work, especially when it comes to outdoor events. The weather can change at any moment, and there are many things you need to consider before the event even begins. If you don't have the proper equipment or supplies, your event could end up being a disaster instead of fun for those in attendance.

Here are a few things you need to consider when planning an outdoor event:

Budget

Before you start planning, you should have a budget in mind. How much money do you want to spend on this event? How much money can you afford to spend? If you don't know the answers to these questions, it's time to sit down and do some research.

Type of Entertainment

What type of entertainment do you want at your event? Will it be live music? If so, who will perform, and what kind of music will they play? This is an important question because it will impact your other choices when planning an outdoor event, like food vendors and activities for guests.

Public Health and Safety

You need to make sure that your venue is safe for guests by making sure there aren't any hazards present at the location, such as uneven ground or sharp objects that could cause injuries if someone were to trip over them or fall on them. You also want people who attend your event to comfortably move around the venue without getting hurt by tripping over things or running into people.

Equipment Hire

You need to ensure you've got all the equipment you need before, during, and after the event. A well-stocked bar is often a necessity, but if you're holding speeches or presentations, it may also be appropriate to provide chairs and tables for your guests. During the event, you'll need to ensure that everything is set up correctly so there aren't any problems during the vents, and afterward, you'll want to make sure that all the equipment is packed away safely to prevent damage or theft.

Permits and licenses

If there are any licenses or permits required for your event, then these should be applied for in advance, so they don't cause any problems later on. Permits are usually needed if alcohol is being served at an event, and licenses may be needed if there is live music playing at the venue. If your event involves fireworks or bonfires, then local authorities may also need special permission beforehand.

The Venue and Parking

You need somewhere that is big enough to accommodate all of your guests and somewhere where they can park as well. If you're hosting your event at home, make sure it's big enough and has enough parking spaces for everyone coming along too.

Back-ups for Bad Weather

Weather can be unpredictable, so it's important to have a back-up plan in place if things don't go according to plan. You may want to consider hiring marquees or tents for shelter in the event of rain or even snow.

Conclusion

We hope this list has been helpful in showing you some of the most important items to have on hand when planning an outdoor event. If you're still not sure what else is needed, it may be a good idea to check with your venue or even a local event organizer who can provide more information about what they need and expect from their clients.

For your equipment rental needs, contact us at Atha Rental. We've been providing rental equipment in Monroe, GA, for many years and are ready to help you with equipment needs!